Basex8
For bookkeeping businesses

Virtual assistant for bookkeeping

A virtual assistant for bookkeeping replies the moment a client texts about a receipt, a category, or a deadline. Wait two days during close week, and that client has already miscategorized it themselves.

Limited-time, ends soon
$67 first month, then $297/mo
  • Answers after hours, weekends and during the busiest part of the day
  • Qualifies the client, then hands them a booking link and can book them directly
  • Works on Instagram, Facebook, WhatsApp, SMS or website chat, whichever clients use most
  • Replies short, like a person texting back, not a wall of AI text
  • Fast setup. Cancel anytime.

30 minutes, no pitch. If your gap is small, you will be told that.

Bookkeeper reviewing receipts and a calculator, the kind of client message a virtual assistant for bookkeeping answers first
How it works

How it works for bookkeeping businesses.

Only the first one needs anything from you, and it takes a single conversation.

1

You talk, we listen

Your hours, your services, your prices, the questions clients actually ask, and the things it should never say.

2

We build your voice

It gets written to sound like your bookkeeping business, not a script. It answers receipt questions and categorization checks the way you would, and flags anything that needs your judgment instead of guessing.

3

It answers

A message on any channel gets a reply in seconds, and every channel gets the same answers at any hour.

4

They book

Once the client is qualified they get booked, instead of a promise that someone will get back to them tomorrow.

This is built for bookkeeping businesses whose clients text at odd hours about a receipt, a category, or a deadline, not a front desk fielding walk-ins. A client waiting two days to hear back about a $40 charge still has to file it themselves, then hand you a mess to untangle at close.

The maths

The number that decides it.

A single client relationship in bookkeeping runs $300 to $800 a month, and most of that value depends on trust built through fast, accurate replies. A receipt question that sits unanswered for three days during close week turns into a client re-categorizing it themselves, then a correction you have to catch in reconciliation. Multiply that by every client doing the same thing, and close week becomes a cleanup job instead of a close.

Now count last month's unanswered messages, and the decision usually makes itself.

OptionAfter hoursAnswers your busiest channelMonthly cost
Nobody checkingNoNoFree, and it shows
Bookkeeping business owner checks when freeNoRarelyTime pulled off other work
Extra hire to monitor messagesNoWhile on shiftPayroll
Basex8YesYes$67 first month
FAQ

Frequently
asked questions.

What kinds of bookkeeping businesses do you work with?
Solo bookkeepers and small bookkeeping firms whose clients message about receipts, categorization, and deadlines throughout the month, not once a year at tax time.
What does the free intro call involve?
Thirty minutes on how enquiries actually reach your bookkeeping business and how many go unanswered. There is no pitch, and if the gap turns out to be small you will hear that instead of a proposal.
Do I need to know anything about AI?
No, and you never have to touch it. Everything gets explained in words you already use, because the setup is a conversation about your bookkeeping business rather than about software.
How much does it cost?
Your first month is $67, offer ends soon, then $297 a month for one channel, priced around your bookkeeping business's message volume rather than per minute like a call answering service. You can cancel at any point.
Will clients know they are talking to a bot?
It's built to reply the way a real person would text back: short, plain, no walls of AI-sounding text. Some clients will still work it out, and they generally mind far less than owners expect, because what they wanted was an answer at ten at night. It hands off to your team the moment a conversation goes past what it should handle.
Does it replace my front desk?
No, and anyone telling you otherwise is overselling it. It takes the repetitive first exchange off your team so they can deal with the client in front of them.
Do we have to change our software or socials?
It sits alongside what you already run, connecting to whichever channel your clients message you on, Instagram, Facebook, WhatsApp, SMS or website chat, so nothing about your existing accounts or software changes.
Do you just set it up and disappear?
You deal with the same person who learned your bookkeeping business on day one, not a support queue, and it gets adjusted as your hours, prices and services change.

Stop losing close week to unanswered receipt questions.

It's one call with no pitch, and you'll come away knowing more about your bookkeeping business either way.