Basex8
For doctors' offices, clinics & urgent care

Virtual medical receptionist services

Virtual medical receptionist services answer the text about a prescription refill or an appointment time the moment it comes in, across every channel patients actually use, instead of letting it sit for hours while your front desk checks patients in and handles the phone.

Limited-time, ends soon
$67 first month, then $297/mo
  • Answers after hours, weekends and during the busiest part of the day
  • Qualifies the patient, then hands them a booking link and can book them directly
  • Works on Instagram, Facebook, WhatsApp, SMS or website chat, whichever patients use most
  • Replies short, like a person texting back, not a wall of AI text
  • Fast setup. Cancel anytime.

30 minutes, no pitch. If your gap is small, you will be told that.

Doctor's office front desk using virtual medical receptionist services to answer patient messages
How it works

How virtual medical receptionist services work for your practice.

Only the first one needs anything from you, and it takes a single conversation.

1

You walk us through a normal day

Which questions come up on repeat, appointment confirmations, refill requests, billing, insurance, and what needs a human every time.

2

It's built around your practice's policies

Answers stay within what your office actually allows, and anything sensitive gets flagged for your staff instead of guessed at.

3

Patients get a reply in seconds

Whether it's a text at 6pm or a message during a packed morning, nobody's left wondering if their message went through.

4

Your front desk handles the patient in front of them

Routine questions get answered without pulling anyone away from the counter, and only what actually needs a person reaches your staff.

A single front desk answering phones, checking patients in, and monitoring three message channels at once is how appointment confirmations and refill questions end up sitting unanswered until lunch.

The maths

The number that decides it.

Compare a flat monthly fee against the cost of a missed appointment, a no-show that a confirmation text would have caught, or a frustrated patient who calls a different practice instead.

Now count last month's unanswered messages, and the decision usually makes itself.

OptionAfter hoursAnswers your busiest channelMonthly cost
Nobody checkingNoNoFree, and it shows
Your front desk checks when freeNoRarelyTime pulled off other work
Extra hire to monitor messagesNoWhile on shiftPayroll
Basex8YesYes$67 first month
FAQ

Frequently
asked questions.

Will it handle anything about a patient's medical history or diagnosis?
No. It sticks to scheduling, logistics, prescriptions and billing questions, and anything clinical gets handed straight to your staff. It's built around what your practice specifically allows it to answer.
What does the free intro call involve?
Thirty minutes on how enquiries actually reach your practice and how many go unanswered. There is no pitch, and if the gap turns out to be small you will hear that instead of a proposal.
Do I need to know anything about AI?
No, and you never have to touch it. Everything gets explained in words you already use, because the setup is a conversation about your practice rather than about software.
How much does it cost?
Your first month is $67, offer ends soon, then $297 a month for one channel, priced around your practice's message volume rather than per minute like a call answering service. You can cancel at any point.
Will patients know they are talking to a bot?
It's built to reply the way a real person would text back: short, plain, no walls of AI-sounding text. Some patients will still work it out, and they generally mind far less than owners expect, because what they wanted was an answer at ten at night. It hands off to your team the moment a conversation goes past what it should handle.
Does it replace my front desk?
No, and anyone telling you otherwise is overselling it. It takes the repetitive first exchange off your team so they can deal with the patient in front of them.
Do we have to change our software or socials?
It sits alongside what you already run, connecting to whichever channel your patients message you on, Instagram, Facebook, WhatsApp, SMS or website chat, so nothing about your existing accounts or software changes.
Do you just set it up and disappear?
You deal with the same person who learned your practice on day one, not a support queue, and it gets adjusted as your hours, prices and services change.

Give your front desk room to breathe.

It's one call with no pitch, and you'll come away knowing more about your practice either way.