Basex8
For wedding planners

Virtual assistant for wedding planners

A virtual assistant for wedding planners keeps florist, caterer and DJ threads answered while you're at a walkthrough for a different bride's wedding. A vendor question left on read for two days is how a Saturday timeline falls apart in front of 150 guests.

Limited-time, ends soon
$67 first month, then $297/mo
  • Answers after hours, weekends and during the busiest part of the day
  • Qualifies the vendor, then hands them a booking link and can book them directly
  • Works on Instagram, Facebook, WhatsApp, SMS or website chat, whichever vendors use most
  • Replies short, like a person texting back, not a wall of AI text
  • Fast setup. Cancel anytime.

30 minutes, no pitch. If your gap is small, you will be told that.

Wedding planner photographing invitation details, backed by a virtual assistant for wedding planners
How it works

How the virtual assistant for wedding planners works.

Only the first one needs anything from you, and it takes a single conversation.

1

You talk, we listen

Your hours, your services, your prices, the questions vendors actually ask, and the things it should never say.

2

We build your voice

It gets written to sound like your wedding planning business, not a script. It keeps each couple's vendor list and day-of timeline straight instead of mixing up which florist needed a headcount by Friday, texting back short and natural instead of a wall of AI-sounding paragraphs.

3

It answers

A message on any channel gets a reply in seconds, and every channel gets the same answers at any hour.

4

They book

Once the vendor is qualified they get booked, instead of a promise that someone will get back to them tomorrow.

This is built for planners juggling three or four weddings at once, each with its own florist, caterer, and DJ group thread, and a wedding date that cannot move if a vendor question sits unanswered. A planner who misses a rental company's confirmation text on a Tuesday is the one reconfirming linens by phone on the morning of the wedding.

The maths

The number that decides it.

A full-service wedding planner typically runs 15 to 25 weddings a year, each with ten or more vendors texting throughout the months before the date. Miss the caterer's headcount deadline buried under a dozen other vendor threads, and the fix costs real money or a scramble the week of the wedding, not just an apology.

Now count last month's unanswered messages, and the decision usually makes itself.

OptionAfter hoursAnswers your busiest channelMonthly cost
Nobody checkingNoNoFree, and it shows
Wedding planners checks when freeNoRarelyTime pulled off other work
Extra hire to monitor messagesNoWhile on shiftPayroll
Basex8YesYes$67 first month
FAQ

Frequently
asked questions.

What kinds of wedding planners do you work with?
Full-service and month-of wedding planners juggling multiple weddings and vendor threads at once, where florists, caterers, and DJs text constantly in the weeks before each date.
What does the free intro call involve?
Thirty minutes on how enquiries actually reach your wedding planning business and how many go unanswered. There is no pitch, and if the gap turns out to be small you will hear that instead of a proposal.
Do I need to know anything about AI?
No, and you never have to touch it. Everything gets explained in words you already use, because the setup is a conversation about your wedding planning business rather than about software.
How much does it cost?
Your first month is $67, offer ends soon, then $297 a month for one channel, priced around your wedding planning business's message volume rather than per minute like a call answering service. You can cancel at any point.
Will vendors know they are talking to a bot?
It's built to reply the way a real person would text back: short, plain, no walls of AI-sounding text. Some vendors will still work it out, and they generally mind far less than owners expect, because what they wanted was an answer at ten at night. It hands off to your team the moment a conversation goes past what it should handle.
Does it replace my front desk?
No, and anyone telling you otherwise is overselling it. It takes the repetitive first exchange off your team so they can deal with the vendor in front of them.
Do we have to change our software or socials?
It sits alongside what you already run, connecting to whichever channel your vendors message you on, Instagram, Facebook, WhatsApp, SMS or website chat, so nothing about your existing accounts or software changes.
Do you just set it up and disappear?
You deal with the same person who learned your wedding planning business on day one, not a support queue, and it gets adjusted as your hours, prices and services change.

Stop losing vendor confirmations in the noise.

It's one call with no pitch, and you'll come away knowing more about your wedding planning business either way.