A virtual assistant for wedding planners keeps florist, caterer and DJ threads answered while you're at a walkthrough for a different bride's wedding. A vendor question left on read for two days is how a Saturday timeline falls apart in front of 150 guests.
30 minutes, no pitch. If your gap is small, you will be told that.
Only the first one needs anything from you, and it takes a single conversation.
Your hours, your services, your prices, the questions vendors actually ask, and the things it should never say.
It gets written to sound like your wedding planning business, not a script. It keeps each couple's vendor list and day-of timeline straight instead of mixing up which florist needed a headcount by Friday, texting back short and natural instead of a wall of AI-sounding paragraphs.
A message on any channel gets a reply in seconds, and every channel gets the same answers at any hour.
Once the vendor is qualified they get booked, instead of a promise that someone will get back to them tomorrow.
This is built for planners juggling three or four weddings at once, each with its own florist, caterer, and DJ group thread, and a wedding date that cannot move if a vendor question sits unanswered. A planner who misses a rental company's confirmation text on a Tuesday is the one reconfirming linens by phone on the morning of the wedding.
A full-service wedding planner typically runs 15 to 25 weddings a year, each with ten or more vendors texting throughout the months before the date. Miss the caterer's headcount deadline buried under a dozen other vendor threads, and the fix costs real money or a scramble the week of the wedding, not just an apology.
Now count last month's unanswered messages, and the decision usually makes itself.
| Option | After hours | Answers your busiest channel | Monthly cost |
|---|---|---|---|
| Nobody checking | No | No | Free, and it shows |
| Wedding planners checks when free | No | Rarely | Time pulled off other work |
| Extra hire to monitor messages | No | While on shift | Payroll |
| Basex8 | Yes | Yes | $67 first month |
It's one call with no pitch, and you'll come away knowing more about your wedding planning business either way.
No pitch, just a conversation. Pick a time that works and tell us a little about your wedding planning business.