Basex8
For Event Planners

The virtual assistant for event planners that never lets a client wait.

A virtual assistant for event planners answers the night a newly engaged couple messages three planners during the week of the proposal, before that excitement gets spent on someone else.

Limited-time, ends soon
$67 first month, then $297/mo
  • Answers after hours, weekends and during the busiest part of the day
  • Qualifies the client, then hands them a booking link and can book them directly
  • Works on Instagram, Facebook, WhatsApp, SMS or website chat, whichever clients use most
  • Replies short, like a person texting back, not a wall of AI text
  • Fast setup. Cancel anytime.

30 minutes, no pitch. If your gap is small, you will be told that.

Planner reviewing event details, virtual assistant for event planners
How it works

How the virtual assistant for event planners works.

Only the first one needs anything from you, and it takes a single conversation.

1

You talk, we listen

Your packages, your availability, your pricing, the questions clients actually ask before locking in a date, and the things it should never say.

2

We build your voice

It gets written to sound like your event planning business rather than a script, texting back the way you would between vendor calls instead of the long AI-sounding paragraphs people have learned to spot.

3

It answers

A message about an open Saturday in peak season gets a real answer in seconds, before that date gets booked with someone who replied faster.

4

They book

Once the client is qualified they get booked, instead of a promise that someone will get back to them once the current event wraps.

Built for event planners who lose bookings simply because a lead messaged at 9pm and nobody replied until the next afternoon, by which point they had already booked someone else.

The maths

The number that decides it.

One missed event inquiry can be worth thousands in lost bookings. A virtual assistant for event planners means every inquiry gets a reply in seconds, on whichever channel the client used.

Now count last month's unanswered messages, and the decision usually makes itself.

OptionAfter hoursAnswers your busiest channelMonthly cost
Nobody checkingNoNoFree, and it shows
Event planners checks when freeNoRarelyTime pulled off other work
Extra hire to monitor messagesNoWhile on shiftPayroll
Basex8YesYes$67 first month
FAQ

Frequently
asked questions.

What kinds of event planning businesses do you work with?
Wedding planners, corporate event coordinators, and social event planners, anyone whose business runs on inbound inquiries that need a fast, informed reply before the client books someone else.
What does the free intro call involve?
Thirty minutes on how enquiries actually reach your event planning business and how many go unanswered. There is no pitch, and if the gap turns out to be small you will hear that instead of a proposal.
Do I need to know anything about AI?
No, and you never have to touch it. Everything gets explained in words you already use, because the setup is a conversation about your event planning business rather than about software.
How much does it cost?
Your first month is $67, offer ends soon, then $297 a month for one channel, priced around your event planning business's message volume rather than per minute like a call answering service. You can cancel at any point.
Will clients know they are talking to a bot?
It's built to reply the way a real person would text back: short, plain, no walls of AI-sounding text. Some clients will still work it out, and they generally mind far less than owners expect, because what they wanted was an answer at ten at night. It hands off to your team the moment a conversation goes past what it should handle.
Does it replace my front desk?
No, and anyone telling you otherwise is overselling it. It takes the repetitive first exchange off your team so they can deal with the client in front of them.
Do we have to change our software or socials?
It sits alongside what you already run, connecting to whichever channel your clients message you on, Instagram, Facebook, WhatsApp, SMS or website chat, so nothing about your existing accounts or software changes.
Do you just set it up and disappear?
You deal with the same person who learned your event planning business on day one, not a support queue, and it gets adjusted as your hours, prices and services change.

Stop losing bookings to a slow inbox.

It's one call with no pitch, and you'll come away knowing more about your event planning business either way.