A virtual assistant for event planners answers the night a newly engaged couple messages three planners during the week of the proposal, before that excitement gets spent on someone else.
30 minutes, no pitch. If your gap is small, you will be told that.
Only the first one needs anything from you, and it takes a single conversation.
Your packages, your availability, your pricing, the questions clients actually ask before locking in a date, and the things it should never say.
It gets written to sound like your event planning business rather than a script, texting back the way you would between vendor calls instead of the long AI-sounding paragraphs people have learned to spot.
A message about an open Saturday in peak season gets a real answer in seconds, before that date gets booked with someone who replied faster.
Once the client is qualified they get booked, instead of a promise that someone will get back to them once the current event wraps.
Built for event planners who lose bookings simply because a lead messaged at 9pm and nobody replied until the next afternoon, by which point they had already booked someone else.
One missed event inquiry can be worth thousands in lost bookings. A virtual assistant for event planners means every inquiry gets a reply in seconds, on whichever channel the client used.
Now count last month's unanswered messages, and the decision usually makes itself.
| Option | After hours | Answers your busiest channel | Monthly cost |
|---|---|---|---|
| Nobody checking | No | No | Free, and it shows |
| Event planners checks when free | No | Rarely | Time pulled off other work |
| Extra hire to monitor messages | No | While on shift | Payroll |
| Basex8 | Yes | Yes | $67 first month |
It's one call with no pitch, and you'll come away knowing more about your event planning business either way.
No pitch, just a conversation. Pick a time that works and tell us a little about your event planning business.